If you can photograph it, you can fill it. That is how ExForms turns Excel data into finished images. It does not invent a new picture. Instead, it lays your data onto a template you already have. Take a photo, a scan, or even a blank white canvas. Place fields on it once, and every row comes back as a finished image. You get the same format and the same pixel size, ready to send.

So you are overlaying data, not generating art. Drop in text, a checkbox, a QR code, or a Code 128 barcode. You can also add a product photo, pulled live from a URL in your spreadsheet. One row or thousands, the work on your side stays the same.

Placing a QR-code field in the ExForms visual field designer.

ExForms turns a photo, scan, or blank canvas into a fill-from-Excel template. First, upload a PNG, JPG, or TIFF, or start from a white image. Then draw fields on it once in the visual designer. Map them to your workbook, and click Send Data. In return, you get one finished image per Excel row, in the same format and pixel size as the template. In other words, it places your data onto the image. It does not generate new imagery.

Most mail-merge tools fill Word documents. Plenty of tools fill PDF forms, too, as long as the PDF has form fields. But a picture? A scan of a 1997 intake form, a phone photo of a certificate, a JPG of a badge design? The usual answer is “you can’t fill that, recreate it first.”

Recreating, though, is the step most people never get around to. First, the original file is lost. Besides, the person who designed it left years ago. Or the layout is too fiddly to rebuild in Word.

So ExForms skips the rebuild. It treats your image as the template itself, and nothing is invented. Instead, it lays your spreadsheet values onto the page you gave it. Next, you upload the picture, or a blank canvas, and draw fields on top of it. Then you connect those fields to your live Excel workbook. From then on, Send Data turns each row into a completed image of that exact document. There is no digital original required, and a phone photo is enough. You don’t even need a scanner.

In the ExForms add-in, upload a PNG, JPG, or TIFF. Multi-page TIFF works too. Or start from a plain white image. Image uploads become flat templates automatically. Then the visual field placement designer opens right after a single-file upload. You can reopen it any time from the pushpin icon in Edit Set.

Draw fields where they belong on the page. You get text fields, checkboxes with custom ON values, radio groups, QR codes, and Code 128 barcodes. You can also place per-row images from a URL cell, plus repeating regions for child-table rows. There is no OCR or auto-detection. Placement is manual, but you only do it once. Autosuggest reads nearby labels, and Shift+drag selects several fields at once.

Apply Fields injects the form fields and extends your mapped workbook. Then AutoMap creates a new sheet and table, with one column per field. So if you named your fields after your column headers, mapping is instant. For anything unusual, manual mapping is there too.

Type or paste your rows, then click Send Data. Every row becomes a finished image, collected in the Images/ folder of a single zip. PNG and JPG templates return one image per row, at the original format and pixel size. A multi-page TIFF template returns one multi-frame TIFF file per row instead.

Re-editing is safe. The designer always restarts from your original picture, so you can adjust positions without degrading the template. For the full reference, see the flat PDFs and images guide and the broader PDF guide.

Here is a workflow a form filler cannot do. Say you keep a spreadsheet of products. Each row has a name, a price, an image URL, and a link to that product’s page.

First, start from a blank white canvas, or your own branded background. Then place three kinds of field:

Then click Send Data. In return, you get one finished image per product: the real photo, the price, and a working QR to its page. As a result, a hundred products become a hundred ready-to-post images, in one run. For instance, use them for catalog cards, shelf-talkers, social posts, or print sheets.

Because each QR encodes whatever is in the cell, the same set can point every image somewhere different. For example, a product page, a discount landing page, or a review form, without touching the design again. There is a step-by-step in How to Make Product Images with QR Codes from an Excel List.

The steps above are the same whether your table has one row or thousands. Send Data generates one filled document per Excel row, for every template in the set, in one action. Outputs are named with your naming pattern, sorted into subfolders, and delivered as one zip. Image outputs, in particular, land in an Images/ folder.

A few scale details are worth knowing:

• Make Product Images with QR Codes from Excel
• How to Add Fillable Fields to Any PDF
• Ready-Made PDF Templates You Can Fill from Excel